Administrative Coordinator

Status: Part-Time, 20–30 hours per week, Non-Exempt

Compensation Range: $25–$30 per hour, paid bi-monthly

Supervisor: Executive Director

Location: Remote work, but applicant to reside on Olympic Peninsula

Position Summary

The Administrative Coordinator plays a key role in supporting the mission and programs of Olympic Housing Trust (OHT). This position provides administrative, organizational, and communications support to the Executive Director and the Director of Development & Communications. The ideal team member is highly organized, detail-oriented, and passionate about helping grow and sustain OHT’s community of donors, members, and supporters.

Essential Functions

Administrative & Office Management

·       Oversee general office operations and maintain organized digital filing and data systems.

·       Receive, process, and organize incoming mail, payments, expenses, donor/member information, and other administrative data.

Marketing, Communications & Technology

·       Maintain and update OHT’s website and social media platforms.

·       Utilize Mailchimp email marketing for newsletters, campaigns, and donor engagement.

·       Run and produce data reports as requested for fundraising, marketing, and program evaluation.

Meetings, Events & Document Production

·       Prepare agendas, materials, logistics, and amenities for meetings and events.

·       Assist with planning organization-wide events in collaboration with committees and staff.

·       Support preparation of OHT policies, contracts, educational materials, and other documents.

Fundraising & Donor Support

·       Maintain and update donor and member tracking systems (CRM/database).

·       Support annual fundraising campaigns, appeals, and giving initiatives.

·       Assist with donor acknowledgments and stewardship communications.

·       Build and sustain donor relationships and help cultivate new supporters.

·       Support and expand OHT’s annual membership base.

Bookkeeping Support

·       Assist Clarity (OHT’s accounting firm) with day-to-day financial reporting tasks as needed.

Other Duties

·       Perform additional responsibilities as assigned by the Executive Director.

Required Qualifications

·       Experience in fundraising, donor relations, or community engagement.

·       Excellent interpersonal and communication skills.

·       Strong organizational skills with exceptional attention to detail.

·       Ability to work independently and collaboratively within a small team.

·       Commitment to OHT’s mission of affordable housing and community stewardship.

Essential Competencies

·       Demonstrated leadership abilities and commitment to continuous professional growth.

·       Self-starter with initiative and curiosity in tackling tasks and projects.

·       High degree of accuracy and attention to detail.

·       Clear and concise written and verbal communication skills.

·       Strong ability to prioritize tasks and meet deadlines.

·       Diplomatic, positive, and professional communication style that builds strong relationships.

Preferred Skills and Experience

·       Bachelor’s degree or equivalent experience in business, finance, marketing, nonprofit leadership, or communications.

·       Experience working in a nonprofit setting.

·       Experience in affordable housing or community development.

·       Experience with giving platforms (e.g., Give Lively) and email tools (e.g., Mailchimp).

·       Proficiency with Microsoft Office, Google Workspace, and CRM systems.

·       Experience with social media management.

EEO Statement

Olympic Housing Trust is an equal opportunity employer and does not discriminate on the basis of age, sex, color, national origin, marital status, veteran status, sexual orientation, or disability. In compliance with the Americans with Disabilities Act (ADA), OHT will provide reasonable accommodations to enable employees to perform essential job functions.